The Website of the 1st International Congress on Research in Military Health values the trust of its users, participants, speakers and partners and is committed to protecting their privacy and personal data. For greater clarity on how we collect, use and protect your personal information, we recommend that you read this Privacy Policy.
This Policy may be amended from time to time by updating this page, and we therefore recommend that you review it periodically to remain informed of any changes.
By using this Website and providing your personal data through the forms made available on it, you acknowledge that you have read this Privacy Policy and understand the conditions applicable to the processing of your personal data.
The practices described in this Privacy Policy apply to the services provided through the Website of the 1st International Congress on Research in Military Health and to activities directly related to the organisation and delivery of the Congress.
Personal Information We May Collect and Process
For the purposes of this Privacy Policy, “Personal Information” means any information relating to an identified or identifiable natural person, directly or indirectly.
In general, you may browse our Website without directly providing any Personal Information. However, certain technical information may be collected, such as your IP address, device type, operating system, browser used, pages visited and other technical data required for the proper functioning, security, maintenance and improvement of the Website.
When registering for the 1st International Congress on Research in Military Health, we may request certain Personal Information, including:
- Name;
- Email address;
- Institution or organisation;
- Information regarding membership of the Armed Forces;
- Information required to manage and confirm registration;
- Proof of payment, where applicable;
- Consents and authorisations selected in the registration form.
Information regarding membership of the Armed Forces is required, among other purposes, to determine the applicable participation conditions.
Registration is free of charge for members of the Armed Forces. For civilian participants from outside the Armed Forces, the registration fee is €100.
Where payment is required, the corresponding proof of payment must be submitted when completing the registration form.
If you choose not to provide information considered necessary to process your registration, we may be unable to validate or complete your participation in the Congress.
What We Do With the Information We Collect
Publishing, selling or renting personal data to third parties does not form part of the practices of the organisation of the 1st International Congress on Research in Military Health.
The information collected is used to support the proper organisation and delivery of the Congress and, in particular, for the following purposes:
- Management and validation of registrations;
- Confirmation of participation;
- Verification of registration conditions;
- Confirmation of payments;
- Administrative and logistical management;
- Communication with participants;
- Sending information regarding the programme, schedules, changes or organisational matters relating to the event;
- Management of meals and other activities included in the Congress;
- Issuing certificates of participation;
- Responding to requests for information;
- Compliance with administrative, accounting or legal obligations;
- Improvement of the operation and security of the Website;
- Production of statistical information relating to the Congress, wherever possible in aggregated or anonymised form.
The data collected will not be used for purposes incompatible with those for which it was originally provided.
Proof of Payment
Civilian participants from outside the Armed Forces may be required to provide proof of payment of the €100 registration fee.
The proof of payment will be used exclusively to confirm payment and associate it with the corresponding registration, as well as for administrative or financial procedures related to participation in the Congress.
Participants are advised to avoid including additional personal information in the proof of payment that is not necessary for the identification or confirmation of the payment.
Use of Images and Media
During the 1st International Congress on Research in Military Health, photographs, videos and other audiovisual content may be captured containing the image of participants, speakers, guests or other individuals attending the event.
This content may be used for the following purposes:
- Event reporting and information coverage: images may be used in content relating to the Congress, including news items, reports, summaries or other informative materials.
- Institutional communication and promotion: images may be used in institutional or promotional content related to the Congress, including the Website, social media, publications, information materials or the promotion of future initiatives related to Military Health research.
The use of this content will be carried out appropriately and in accordance with the institutional and scientific nature of the Congress.
Consent and Image Rights
Where applicable, consent for the capture and use of images will be requested through the registration form.
Participants may object to, or request clarification regarding, the use of a specific image through the contact methods made available on the Website.
Where the use of an image depends on consent, that consent may subsequently be withdrawn without affecting the lawfulness of any use previously carried out on a valid basis.
The organisation will seek to respect participants’ image and data protection rights, while taking into account that, during an event of this nature, general images of the venue, sessions, audience or groups of participants may also be captured.
Information Relating to Speakers and Participants in the Scientific Programme
For the purposes of presenting and promoting the scientific programme, professional information relating to speakers, moderators, Chairs and other programme participants may be made available on the Website.
This information may include:
- Name;
- Photograph;
- Position, role or professional title;
- Institution or affiliation;
- Short professional description or biography;
- Sessions, panels or activities in which they participate.
This information is intended exclusively for the presentation of the scientific programme and the promotion of its participants.
Institutional and Scientific Purpose of the Congress
The 1st International Congress on Research in Military Health aims to provide a forum for meeting, reflection and knowledge-sharing between healthcare professionals, military personnel, researchers, academics and national and international experts.
In light of evolving operational environments, emerging threats and the increasing complexity of missions, research plays a fundamental role in the development and improvement of techniques, procedures and practices supported by scientific evidence.
The Congress aims to strengthen the connection between research, clinical practice and operational reality, stimulate innovation and reinforce cooperation between Health, Defence and the Scientific Community.
The initiative is structured around three main areas:
- Military Health in New Conflicts;
- Force Protection and Operational Readiness;
- Research and Innovation in Military Health.
Personal data collected in connection with the Congress will only be used for purposes compatible with its organisation, delivery, communication and management.
Sharing Information With Third Parties
We will not sell, rent or make your Personal Information commercially available to third parties.
However, it may be necessary to use external service providers in connection with the operation of the Website or the organisation of the Congress, including technology services, website hosting, IT support, communications, administrative management, accounting or logistics.
These entities will only have access to the information required to perform the relevant services and must process the data in accordance with the purposes for which it was provided.
Data may also be disclosed to public authorities or other competent bodies where required by applicable law.
Security
We are committed to ensuring that the personal information collected is protected.
To prevent unauthorised access, loss, improper disclosure, alteration or destruction of information, appropriate technical, organisational and management procedures are implemented in accordance with the nature of the data being processed.
Access to the information collected will be limited to individuals or entities that require such data to perform functions directly related to the organisation and delivery of the Congress.
Data Retention
Personal information will only be retained for as long as necessary for the purposes for which it was collected or for the periods required by applicable law.
Data relating to registrations may be retained for the period necessary for the organisation, delivery and administrative closure of the Congress.
Data associated with payments may be retained for the periods necessary to comply with applicable administrative, tax, accounting or legal obligations.
When the information is no longer required, it may be deleted or anonymised.
Linked Websites
Our Website may contain links to other websites considered relevant or of interest.
Once you use one of these links to leave our Website, please note that we have no control over external websites.
The privacy policies and data protection practices of these websites may differ from ours. We therefore recommend reviewing the relevant privacy statement before providing any personal information.
Managing Your Personal Information
Under applicable law, you may request access to your Personal Information and, where applicable, request its correction, updating, restriction, deletion or portability.
You may also object to certain processing activities or withdraw consent previously provided where the processing is based on that consent.
Withdrawal of consent does not affect the lawfulness of processing carried out before its withdrawal.
If you believe that any information we hold about you is incorrect or incomplete, you may request its correction using the contact methods made available on the Website.
Communications Relating to the Congress
Contact information provided during the registration process may be used for communications required for the organisation of and participation in the Congress.
These communications may include:
- Registration confirmation;
- Information about the programme;
- Schedules;
- Changes to the programme or organisation;
- Logistical information;
- Information relating to payment;
- Certificates or documentation related to the Congress.
These communications are intended exclusively to manage participation in the event.
Any promotional communication not directly related to the Congress will be carried out in accordance with applicable law.
Cookies and Technical Information
The Website may use cookies and similar technologies required for its proper functioning, security and improvement of the browsing experience.
Where applicable, cookies relating to preferences, statistics or external services may also be used.
Whenever required by applicable law, non-essential cookies will only be used with the user’s prior consent.
Website Legal Notice
The information made available on this Website is of a general nature and is intended to provide information relating to the 1st International Congress on Research in Military Health.
Although every effort is made to ensure that the information is accurate and up to date, the scientific programme, schedules, speakers, activities, venues or other information relating to the Congress may be subject to change.
The organisation reserves the right to update or amend the contents of the Website whenever necessary.
Use of the information provided on the Website is at the user’s own responsibility, without prejudice to any responsibilities legally applicable to the organisation.
Changes to the Privacy Policy
This Privacy Policy may be updated whenever necessary, particularly as a result of changes to the organisation of the Congress, the services provided through the Website or applicable legislation.
We recommend that you review this page periodically to check the latest version of the Privacy Policy.
How Can You Contact Us?
On our Website, we seek to provide clear information regarding the way personal data is processed in connection with the 1st International Congress on Research in Military Health.
If you have any questions, require clarification regarding this Privacy Policy or wish to exercise any of your rights relating to your personal data, you may contact the organisation through the contact methods made available on the Website.
By voluntarily providing your personal data through the forms available on the Website, you acknowledge that you have read this Privacy Policy and understand the conditions applicable to the processing of the information provided.